FILE:  BCBD

Cf:  BCB, BCBB, BCBI

 

AGENDA PREPARATION AND DISSEMINATION

 

 

STRUCTURE

 

Agendas for the Iberville Parish School Board (IPSB) meetings will contain the following format:

 

  1. Call to Order, Roll Call, Reflection, Moment of Silence, Pledge of Allegiance, Announcements, Recognitions, Resolutions, Reports, Presentations, Governance Business, and Superintendent’s Report

  2. Finance and Business Operations

  3. Curriculum and Instruction/Campus Operations

  4. Facilities Construction/Maintenance and Operations

  5. Old Business

  6. New Business

  7. Closed Session (if needed)

  8. Other Business and Adjournment

 

REPORTS

 

The Superintendent may make a report to the IPSB on any items he/she deems appropriate.  The President may make a report to the IPSB on any item he/she deems appropriate.  During his/her report, the President may assign new business items to a committee and make committee appointments when necessary.  Committee chairman shall report the committee's findings and/or recommendations on items it has discussed including those items assigned to it by the President in his/her report.

 

AGENDA ITEMS

 

The following procedure shall be followed by the IPSB for agenda items:

 

  1. The School Board President shall direct the Superintendent to prepare, or cause to be prepared, an agenda for all regular School Board meetings.  Items of business may be suggested by School Board members, administrative staff, employees, school patrons, or lay citizens of the school district for inclusion on the agenda.  Items placed on the agenda by School Board members must be Action items as opposed to discussion or factual items.  A request to be considered for a place on the agenda of any items by any group or individual other than a School Board member shall be filed in writing with the Superintendent no later than five (5) days preceding the next scheduled School Board meeting.  Any material to be used must be submitted at the time of the request.

  2. The Superintendent is authorized to decide which matters are of sufficient importance to be placed on the agenda.  The Superintendent's decision may be appealed to the President of the School Board, who would then make a determination as to whether or not the item should be placed on the agenda.  If the School Board President determines that an item suggested by a School Board member should not be placed on the agenda, the School Board member requesting the agenda item may request that the item be sent directly to the Executive Committee for review of the item without the necessity of it being referred by the full School Board and ascertain whether the item is proper for placement on the School Board’s agenda.  The Executive Committee will consider the following:

 

  1. Does the item have an educational purpose and is it within the actionable jurisdiction of the School Board?

  2. Is the item covered by a policy or procedure of the School Board, or law of the State of Louisiana, such that consideration of the item would circumvent the policy, procedure, or law and/or violate or interfere with an administrative process?

  3. Is the item a matter that should be properly referred to a standing committee of the School Board for consideration before referral to the full School Board.

  4. Any other relevant factor that might be determinative of the decision to add the item to the agenda.

 

The Executive Committee shall decide if the item will be added to the agenda and the decision shall be part of the School Board record.

 

Matters which should be handled by the Superintendent and his/her staff shall be left off the agenda and handled by the professional staff.  In the event the Superintendent and his/her staff cannot solve the problem to the satisfaction of the person or delegation, the matter shall be presented to the School Board at the earliest possible date.

 

  1. All School Board meeting materials and supporting data shall be made available online to the members of the School Board no later than three (3) days prior to any School Board meeting, whenever possible.  Meeting materials and supporting data shall be paperless, and posted online for access by School Board members.  School Board members shall be responsible for accessing the information and providing their own printed copies of materials as necessary.  If a School Board member must have a printed copy provided him/her, only one copy will be provided.

  2. The agenda shall not be changed less than twenty-four (24) hours, exclusive of Saturdays, Sundays, and legal holidays, prior to the scheduled time of the meeting.

  3. An item of business not on the original agenda may not be suggested from the floor for discussion and included on the agenda unless it is declared an emergency by the Superintendent and the President.  For a regular School Board meeting, said emergencies shall require unanimous approval of the members of the School Board present and voting before these items can be discussed.  For a special School Board meeting, all members of the School Board must be present and agree to consideration of the additional items.  These items will be placed on the agenda under New Business.  The motion to add an item not on the agenda shall identify the item with reasonable specificity, including the purpose for the proposed addition to the agenda, and shall be entered into the minutes.  In keeping with state law and School Board policy, prior to any vote to add an item to the agenda, there shall be an opportunity for public comment on the motion.

  4. The IPSB member may offer a short oral explanation of the item at the appropriate time.  Discussion will be permitted, but no vote will be taken.

  5. The President may refer the matter to a committee for further discussion and consideration.

  6. The IPSB member that placed the item on the agenda should appear at the committee meeting when the matter is discussed.

  7. The committee, through its chairman, shall report the item back to the entire School Board within a reasonable time.

  8. The IPSB will then address the item under Old Business.

  9. Discussion and a vote, if necessary, will be taken on the item at that time.

 

Exception to the Agenda Policy

 

The following are the only exceptions to the agenda item policy:

 

  1. The IPSB, by a two-thirds (⅔) vote of those present and voting, may immediately consider a New Business item without it being referred to a committee.

  2. Any and all condolence resolutions or special recognition items, such as awards, which do not merit committee consideration.

 

AGENDA DEADLINE

 

All items, including informational documents, shall be submitted to the Superintendent by 2:00 P.M., on the Wednesday immediately before the next regularly scheduled IPSB meeting.  The Superintendent may place the item on the agenda under New Business and the President shall assign it to a committee during his/her President's report.

 

Exception to Agenda Deadline

 

The following are the only exceptions to the agenda deadline policy:

 

  1. The IPSB, by a two-thirds (⅔) vote of those present and voting, may immediately consider a New Business item without it being referred to a committee.

  2. Any and all condolence resolutions or special recognition items, such as awards, which do not merit committee consideration.

 

Revised:  July, 1990 Revised:  November, 2000 Revised:  November 10, 2014
Revised:  April, 1996 Revised:  August, 2004 Revised:  November 13, 2017
Revised:  February, 1999 Revised:  September, 2005 Revised:  August 14, 2023
Revised:  April, 1999 Revised:  September, 2008 Revised:  October, 9, 2023
Revised:  July, 1999 Revised:  June, 2011  
Revised:  September, 2000 Revised:  August 8, 2011  

 

 

Ref:    La. Rev. Stat. Ann. §§17:81, 42:19

Jackson v. Assumption Parish School Board, App. 1 Cir. 1995, 652 So2d 549, 1994-0901 (La. App. 1 Circ. 3/3/95)

Board minutes, 4-30-90, 1-22-96, 1-14-99, 1-25-99, 2-22-99, 6-14-99, 11-13-00, 6-21-04, 8-8-05, 10-13-08, 8-8-11, 11-10-14, 11-13-17, 8-14-23, 10-9-23

 

Iberville Parish School Board