FILE:  BCBH

Cf:  ABE, BBA

 

MINUTES OF SCHOOL BOARD MEETINGS

 

 

The Superintendent, both as executive officer and as legal School Board Secretary, shall be responsible for the preparation and dissemination upon request of all minutes of regular and special meetings of the Iberville Parish School Board, and of all committee meetings, and for maintaining official copies of the School Board's office.

 

The Superintendent shall furnish School Board members an agenda.  Items of business may be suggested by members of the School Board, the President, the Superintendent or patrons of the school district.

 

Business items shall be submitted in writing to the Superintendent at least one week before the meeting to ensure inclusion on the written agenda.  Items of business may not be suggested from the floor for discussion or action except with unanimous approval of the members present.

 

The official copy of the School Board minutes shall be signed by the President of the School Board and by the Superintendent, as Secretary.

 

The minutes shall be kept at the office of the School Board and shall be made available to any citizen or organization desiring to examine them.  Such examination of official copies must be made during regular office hours and at the School Board office.

 

Minutes dealing with formulation of policy not previously covered in the policy manual shall be construed as official policy until the manual is revised to incorporate this new policy, or a subsequent change is made pertaining to said policy.

 

All regular and special meetings shall be recorded and tapes duly labeled and filed for reference.

 

The written minutes, at a minimum, shall include the following:

 

  1. The date, time and place of the meeting.

  2. The name of each member of the governing body present and absent.

  3. All motions, proposals, resolutions, orders, ordinances and measures proposed, the names of the persons proposing the same and their disposition.

  4. The results of all votes and, upon the request of a member, the vote of each member by name.

 

The proceedings of the School Board meeting shall be prepared after each meeting and posted on-line for all School Board members to review prior to presentation of minutes for approval at a subsequent meeting.

 

Official minutes of School Board meetings shall be submitted for publication one (1) time in the official journal of the School Board within twenty (20) days after the meeting.

 

The School Board shall post on its website a copy of the School Board minutes made available for publication and shall maintain a copy of those minutes on its website for at least three (3) months after the posting.  The School Board shall post the minutes on its website within ten (10) days after publication in the official journal.

 

Except as here stated, minutes shall not include either in their entirety or by way or summary:

 

  1. The discussion of the School Board members;

  2. The statements of the School Board members; or,

  3. The discussions or statements of visiting members of the public.

 

The exceptions to which this provision is subject are:

 

  1. Any statement in writing submitted by a School Board member with the request that it be included in the minutes shall be attached to the minutes as an exhibit and when so attached shall constitute a part of the minutes.

  2. Statements in writing submitted by members of the public shall be preserved in a permanent file to be maintained by the secretary for that purpose but shall be included as part of the minutes only if the School Board so directs.

  3. Any School Board member desiring the inclusion in the minutes of some particular part of his/her own statement, the statement of another School Board member or the statement of a member of the public shall identify with particularity the portion so desired to be included and the portion so identified shall be included in the minutes.

  4. Members of the School Board and interested citizens are encouraged to place in writing, when it can be reasonably done, statements desired for inclusion in the minutes.

 

Adopted:  October 23, 1978 Revised:  November 10, 2014
Revised:  December 13, 2010 Revised:  March 14, 2016
Revised:  May, 2011  

 

 

Ref:    La. Rev. Stat. Ann. ยงยง14:132, 17:81, 17:91, 42:12, 42:13, 42:14, 42:16, 42:17, 42:19, 42:20, 42:24, 42:25, 43:141, 43:145

Board minutes, 12-13-10, 11-10-14, 3-14-16

 

Iberville Parish School Board